• Full Time
  • Toronto



  • Scheduling and coordinating calendar, creating priorities with the collaboration, and on behalf of the CEO
  • Everyday management of CEO tasks and follow ups. Inclusive of organizing data and emails
  • Correspond with key stakeholders for internal and external needs, including customers
  • Be the liaison between staff and CEO, assists in office communications and overall messaging
  • Financial reporting, budgeting and reconciliation where needed
  • Secretary to meetings with the responsibility of minute-taking where needed
  • Gatekeeper of business and organization information
  • Accountable to uphold personal standards of appearance and demeanor, representing the organization and CEO in a good light
  • Maintain office morale
  • Oversee office inventory supplies in conjunction with annual budget allocations
  • Be point of contact during externally scheduled office maintenance for staff and outside contractors
  • Uphold collective office responsibility for maintaining a clean and professional appearance of general office area and shared spaces; guides staff on standards.
  • Accountable for ensuring office space of the CEO is ready to accommodate guests, clients, customers and employees. Oversees that office is presentable at all times
  • Assists CEO in team building activities as required
  • Miscellaneous tasks as required

Required Skills

  • Fluent with Microsoft Office
  • Excellent communication skills, able to streamline communication from staff to executive
  • Demonstrate credible, unbiased troubleshooting demeanor
  • Make informed decisions around priorities and time
  • Able to maintain a high level of integrity and discretion when dealing with confidential information
  • Self-starter that thrives on working independently
  • Navigate and be adaptable to constant fluctuation in priorities and projects
  • Take direction with ease, being flexible to present needs
  • Intuitive and creative to create new solutions from the ground up
  • Maintains a positive and upbeat attitude and inspires others to do the same

Preferred Skills

  • Financial Background is an asset
  • Banking Industry Experience is an asset
  • Experience with running Payroll is an asset

Experience and/or Education Qualifications We Like

  • Organizing events and meetings
  • Experience with C-suite level personnel
  • Previous experience with direct assistance and representation of C-level suite

Note: this is an in-office position

To apply for this job email your details to applications@careers.aptpay.com.