Responsibilities

• Scheduling and coordinating calendar, creating priorities with the collaboration, and on behalf of the CEO
• Everyday management of CEO tasks and follow ups. Inclusive of organizing data and emails
• Correspond with key stakeholders for internal and external needs, including customers
• Be the liaison between staff and CEO, assists in office communications and overall messaging
• Financial reporting, budgeting and reconciliation where needed
• Secretary to meetings with the responsibility of minute-taking where needed
• Gatekeeper of business and organization information
• Accountable to uphold personal standards of appearance and demeanor, representing the organization and CEO in a good light
• Maintain office morale
• Oversee office inventory supplies in conjunction with annual budget allocations
• Be point of contact during externally scheduled office maintenance for staff and outside contractors
• Uphold collective office responsibility for maintaining a clean and professional appearance of general office area and shared spaces; guides staff on standards.
• Accountable for ensuring office space of the CEO is ready to accommodate guests, clients, customers and employees. Oversees that office is presentable at all times
• Assists CEO in team building activities as required
• Miscellaneous tasks as required

Required Skills

• Fluent with Microsoft Office
• Excellent communication skills, able to streamline communication from staff to executive
• Demonstrate credible, unbiased troubleshooting demeanor
• Make informed decisions around priorities and time
• Able to maintain a high level of integrity and discretion when dealing with confidential information
• Self-starter that thrives on working independently
• Navigate and be adaptable to constant fluctuation in priorities and projects
• Take direction with ease, being flexible to present needs
• Intuitive and creative to create new solutions from the ground up
• Maintains a positive and upbeat attitude and inspires others to do the same

Preferred Skills

• Financial Background is an asset
• Banking Industry Experience is an asset
• Experience with running Payroll is an asset

Experience and/or Education Qualifications We Like

• Organizing events and meetings
• Experience with C-suite level personnel
• Previous experience with direct assistance and representation of C-level suite