Responsibilities

• Keep President on schedule in multiple business priorities
• Scheduling and coordinating calendar, creating priorities with the collaboration, and on behalf of the President
• Everyday management of President’s tasks and follow ups, Inclusive of organizing data and emails
• Screening and directing client calls from multiple areas with respect for business priorities
• Organizes, oversees and arranges business travel requirements with detailed contingency, and in accordance with itinerary of existing commitments and appointments
• Correspond with key stakeholders for internal and external needs, including customers
• Be the liaison between President, staff and clients, assists in communications and overall messaging
• Financial reporting, budgeting and reconciliation where needed
• Secretary to meetings with the responsibility of minute-taking where needed
• Gatekeeper of business and organization information
• Accountable to uphold personal standards of appearance and demeanor, representing the organization and the President in a good light
• Maintain office morale and oversee inventory of supplies in conjunction with annual budget allocations
• Uphold collective office responsibility for maintaining a clean and professional appearance of general office area and shared spaces
• Accountable for ensuring office space of the President is ready to accommodate guests, clients, customers and office staff. Oversees that office is presentable at all times
• Assists President in team building activities as required
• At-call tasks (e.g. lunch runs) as required

Required Skills

• Fluent with Microsoft Office
• Excellent communication skills, able to streamline communication from clients, staff and other stakeholders to President
• Demonstrate credible, unbiased troubleshooting demeanor
• Make informed decisions around priorities and time
• Able to maintain a high level of integrity and discretion when dealing with confidential information
• Self-starter that thrives on working independently
• Ability to multitask and prioritize daily workload and be adaptable to constant fluctuation in priorities and projects
• Take direction with ease, being flexible to present needs
• Intuitive and creative to create new solutions from the ground up
• Maintains a positive and upbeat attitude and inspires others to do the same

Preferred Skills

• Financial Background is an asset
• Banking Industry Experience is an asset
• Experience with running Payroll is an asset
• Adept at working phone, email, calendar systems

Experience and/or Education Qualifications We Like

• Organizing events and meetings
• Experience with C-suite level personnel
• Previous experience with direct assistance and representation of C-level suite

Note: this is an in-office position.